Direct answer: Assign each planned charging session to a named bay and usable time slot. Keep unassigned sessions visible. Use the roster to test whether the proposed fleet schedule fits the charging access already reviewed by qualified local specialists.
Make the roster show a real assignment
This worksheet follows the charging-readiness guide. That guide covers the vehicle, site and operating brief. Here the narrower question is: which vehicle gets which available bay, at what time?
Use one row per planned session. Record a private internal vehicle reference, return time, next dispatch time, assigned bay, planned session start and end, and the person handling an exception. A vehicle with an empty bay or time field remains unassigned; do not hide it inside a fleet-wide average.
| Field | Decision it supports |
|---|---|
| Return and next dispatch | Which part of the parked period is actually available? |
| Bay and access owner | Is this bay available to this vehicle during that period? |
| Session start and end | Does this assignment overlap another one? |
| Evidence and open conditions | What supports the planned duration for this exact arrangement? |
| Fallback owner | Who changes the plan if the session cannot proceed? |
Count assigned sessions, not chargers
Illustrative scheduling example only: assume six vehicles each need one session in the same operating window. If two available bays can each provide two non-overlapping, already validated slots, the roster has four assignments. Two vehicles remain unassigned. The assumed slot durations are not charging-time claims, equipment specifications or Tormays fleet results.
Give each unassigned session an explicit next action: change the duty, obtain confirmed alternative access or review a different plan with the responsible specialists. Buying another vehicle does not create another slot. Adding a charger symbol to the sheet does not establish electrical capacity or usable access.
Review the exception before approving the roster
- Late return: identify the next affected assignment and who can change dispatch.
- Unavailable bay: name the fallback location and record whether access and compatibility have actually been checked.
- Longer session: show the following booking as affected rather than silently shortening its time.
- Shared equipment: have the site specialist confirm what simultaneous operation means for the proposed arrangement; do not assume every bay behaves independently.
Use manufacturer information and a qualified local specialist to validate the exact vehicle, equipment and site. This roster is an operations tool, not an installation design or a substitute for a measured trial.
Close these points before the buying decision
Have the receiving dispatch team walk through the roster, including one unavailable bay and one late return. Record which sessions lose their assignment, who changes dispatch and which assumptions require a trial. Keep version-specific charging evidence with the roster; do not describe an untested plan as fleet-ready.
- Separate recorded operating data from estimates.
- Confirm the exact vehicle and proposed equipment together.
- Check site access and the fallback during the actual shift pattern.
- Record the trial evidence and unresolved conditions before approving scale-up.
Tormays can discuss vehicle sourcing against your written operating brief within an agreed scope. The fleet operator and qualified local specialists confirm charging design, installation, applicable requirements and suitability.
Related buying guides
Check passenger and luggage fit · Test the repair plan · Compare quotation scope · Send your vehicle buying brief
Procurement planning guidance, not electrical design, regulatory approval or a range guarantee. No customer project or measured fleet result is claimed.